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Policy Questions Plagiarism Questions
General Requirements and Regulations
General Information Questions

 Policy Questions

1.    What is the attendance, absence and lateness policy of the AEG?


Regular class attendance is essential to the learning process. Students who are absent are responsible for making up their work. They should find out what they missed and what they need to prepare for the following class. If students miss a class due to illness, they need to provide valid documentation. If students miss a class due to a serious or unavoidable emergency, they should contact their instructor.

Students are expected to arrive to class on time. Frequent tardiness will result in it being counted as an absence. In the case of ELIN 0301 and ELIN 0302, students are permitted a maximum of seven days or 21 class hours of absence during the regular semesters and 10 hours in the summer session.

Students enrolled in ENGL 0310 who are absent more than six classes or 12 class hours will receive a grade of IP. Students in ENGL 0311 or ENGL 0312 who are absent from more than three classes or six class hours will also receive a grade of IP. Lateness will be counted as a partial absence.

Students who exceed these limits for any reason will be required to leave the ELI without completing the semester and without being allowed to take the final examination.

Do I have to attend every class session in an AEG course?

In order for students to improve their English proficiency to an advanced level as quickly as possible, regular attendance is critical for their success. Active involvement in activities and completion of homework assignments are also critical factors for success. Because of the intensive nature of our program, it is often impossible to make up what has been missed. However, students who are absent are responsible for making up their work. They should find out what they missed and what they need to prepare for the following class.

Each class period that students do not attend is counted. If students are not in class on time, they will be considered partially absent. As university students, learners are responsible for keeping this policy in mind. Therefore, students should be careful not to miss classes unnecessarily. The total allowable class hours of absence during the semester should be used only in case of illness, urgent business or other emergencies.

If I am absent, how can I find out what I missed and prepare for the next class?

Access the information regarding assignments and deadlines you missed from the course management system used in your section (i.e. Blackboard, Google Classroom, etc.).  You are encouraged to ask your colleagues or instructor for more information as needed.

4.    What if I am sick or there is an emergency?

If a student misses a class due to a serious illness he/she needs to provide valid documentation. If a student misses a class due to a serious or unavoidable emergency, he/she should contact his/her instructor by phone and/or email. Although this is an excused absence it still counts as an absence and counts towards the hours that make you run the risk of failing the course.

5.    What if I miss an in-class exam, an in-class assignment or a conference because I was absent?

 According to the AUC policy, instructors need not give substitute assignments or examinations to students who miss class.

6.    What if I have to miss an exam?

If a student has to miss an exam for any reason, the student should contact his/her instructor in advance. A make-up exam can only be allowed with the permission of the AEG program director, but consulting with the director does not guarantee a make-up exam.  Assessment dates, which are given to students at the beginning of the semester, should be noted and conflicts on those dates avoided.

7.    What if I am late to class? How is that counted?

Students are expected to arrive promptly to class. Frequent lateness will result in it being counted as an absence. Lateness or tardiness, by more than ten minutes, can constitute up to one hour of absence. Individual instructors will set their own guidelines for their classes and you should ask your instructor what they are.

8.    What happens if I hand in my assignments late?

For learning to be effective, it is important that you budget your time carefully and submit assignments when they are due. Students must respect deadlines and hand in their work on time. Students who submit late assignments run the risk of losing marks and/or not having their work counted/graded. Students should check with their instructors about policies on late assignments.

9.    What if I know in advance of the deadline that I am going to submit my assignment           late?

You should discuss this with your instructor ahead of time and arrange when to turn in the work due that day.

10.    What if I miss a couple of deadlines, can I hand in the work all at once?

Generally speaking, students are not allowed to hand in a series of late assignments unless they have obtained the necessary permission from their instructors prior to the assignment deadline.  Note that completing multiple assignments at the same time instead of gradually as they were assigned negatively affects learning.

11.    If I need to report some form of unfairness or appeal a grade, is there a complaint             procedure?

If a student has a complaint about alleged unfair or improper treatment in a course or about any other academic matter, the issue should be discussed first with the faculty member responsible for the course in question. If the issue is not resolved at that level, the student should discuss the complaint with the AEG program director.  If needed, the complaint can be escalated to the ELI Department Chair through a request in writing from the student. Please refer to the AEG Policies page for steps on how to file a complaint. 

Plagiarism Questions

1.    How do I know what is legitimate borrowing from a source and what is plagiarism?

You will learn about plagiarism from your AEG instructors. You can also read about how to avoid plagiarism by accessing the Council on Academic Integrity at this 

2.    How will my AEG instructors know whether I got an assignment from a site on the           Internet, or copied another student’s work, or had a paper written by a professional         writing service?

Your instructor will see the difference in your writing style because you will be asked to write some of your work in class. Secondly, since most/all of your instructors require that you submit your work electronically, they will routinely check your papers using, which tracks down any text which has not been legitimately taken from any source and properly documented.

3.    What are the consequences if I am caught plagiarizing or cheating?

Any deliberate cheating or plagiarism will result in the student facing serious consequences ranging from a warning to dismissal.
Any of the following will constitute an automatic failure in the course and may provide grounds for being put on probation and/or ultimately being dismissed from the University:
-    Using any written work or graphic materials from electronic sources without proper                     acknowledgement and passing it off as your own work
-    Using another student’s written or oral work and passing it off as your own work
-    Having someone write/re-write or give you extensive help on your own work
Check the 
Academic Integrity website for a more detailed discussion of academic dishonesty issues.
There are many useful links available on that site to help you gain a perspective on academic integrity at AUC. You may also talk to your instructor about academic dishonesty issues.

General Requirements and Regulations

1.    How long will it take me to complete my AEG prerequisites?

Your placement into the AEG program depends on your entrance scores on the IELTS or TOEFL. Depending on your performance throughout the semester and your end of semester results, it normally takes at least one full-time semester to complete ELIN 0301 or ELIN 0302 or ENGL 0310 - 0312.

2.    How many courses can I take each semester in addition to my English classes?

-    None, if enrolled in ELIN 0301 or ELIN 0302
-    One undergraduate course, if enrolled in all the modules: ENGL 0310, 0311 and 0312
-    One undergraduate course or one graduate course, if enrolled in two modules
-    Two undergraduate courses or one graduate course and one undergraduate course, if                enrolled in one module

Note that graduate students must complete their degrees within five years of initial enrollment at AUC, which includes the time spent taking English courses.  In spite of this time limit, students should not take more courses alongside ENGL courses than they know can be handled.  Prioritizing ample time to English development now will be more beneficial to future work at AUC whereas not doing so may negatively impact MA graduate work.

3.    How will I be graded in the AEG?

For graduate intensive English courses, ELIN 0301 and 0302, final assessment will be based on a series of standardized tasks, a final test and assignments. The tasks will be administered throughout the semester, and the final test will be administered during testing week.
For the modules, ENGL 0310, 0311 and 0312, a series of tests, assignments and final exams will be administered. To pass a module, students must achieve a total of 75 percent or above on all semester work and exams and 65 percent or above on the three in-class exams in ENGL 0310, and the final in-class exams in ENGL 0311 and 0312.

4.    What does an IP grade mean?

An IP (In Progress) grade is given to a student who may have worked hard but has still not achieved the required level to pass the course. The student is then required to retake the course. Students are allowed to take a course two times in total.

5.    What does an F grade mean?

A fail grade means that you have taken the course, whether it is a graduate intensive English or module, two times and have not met the requirements to proceed to the next level. This also means that you will be dismissed from AUC. In order to return to AUC and possibly the AEG program, you must reapply and receive a higher TOEFL or IELTS score than that which you previously entered with. This score will therefore place you at a higher level of English competency and a higher level course than the one from which you were disqualified.

6.    Who will be assessing my work?

The AEG practices a fair and valid evaluation system based on a series of standardized exams/tests.

7.    How will I know at what level I am performing during the semester?

Your instructor will be giving you detailed feedback throughout the semester and will indicate the level at which you are performing based on your test scores and active participation in the course. This assessment/feedback is based on class work and a series of tests administered throughout the semester.

8.    Are all the AEG courses graded in the same way?

Yes. All assessments are graded by two teachers and scored analytically according to rubrics developed by teachers. If there is a discrepancy in the grades, a third teacher will be involved in the process. 

9.    Why am I being graded by several instructors besides my own?

This is to ensure maximum fairness and objectivity in the grading process.

10.    What happens if one instructor grades much harder than another? Am I likely to               be penalized as a result?

No, because final grades are determined by more than one teacher. When two instructors do not agree over a grade, a third or fourth instructor assesses your work and decides which of the first assessments is the most accurate.

General Information Questions

1.    Where do I register for my AEG courses?

Registration for the Academic English for Graduates (AEG) program courses can be done with Sawsan Farag, room 1042, ext. 1693.

2.    How many times a week must I attend for one course?

-    ELIN 0301 and ELIN 0302 classes meet three and a half hours a day, four days a week
-    ENGL 0310 classes meet two hours twice.
-    ENGL 0311 and ENGL 0312 classes meet two hours once a week

3.    Are the courses given in the mornings or the evenings?

All AEG courses are held in the evenings, between 5 and 9 pm.

4.    Where do I find a computer lab that I can use?

All AEG students can use the ELI CALL labs located in Prince Alwaleed Bin Talal Bin Abdulaziz Alsaud Hall when there are no classes scheduled/taking place there. Lab hours are 8:30 am to 9:00 pm, Sundays through Thursdays.

5.    Can I drop my ELI classes during the semester and continue taking my other                     classes?

No. Students who withdraw from the required English class they are enrolled in must also withdraw from any other non-English class in which they are enrolled.

6.    Can I go directly into my program of study without taking any of the AEG courses?

Yes. Any graduate student who is granted full admission to the AUC is exempt from taking any prerequisite courses in the AEG program.

7.    Once admitted to the AEG program, do I have to take all the courses in sequence,             or can I skip a course? 

It is possible for graduate students to skip a course depending on their performance throughout the semester and their end of semester results.

8.    What is Blackboard?

It is a web-based course administration and teaching program used by the instructors of the AEG program to manage all their courses. A student is required to access his/her course(s) on Blackboard to keep track of assignments, emails, syllabi, readings and other materials that are used in their courses in the AEG.