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AEG Policies

Students should carefully read the academic regulations in the graduate section of the AUC Catalog in order to familiarize themselves with the details of University regulations in the areas of registration, grades and academic load. A few areas of University policy which are frequently misunderstood deserve mention here. They concern: a) attendance b) enrollment in courses in a student’s major area of studies concurrent with prerequisite language courses in the ELI and c) withdrawal, suspension and readmission.

Attendance
Since participation in class activities constitutes a significant part of a student’s progress and grade assessment, excessive absence for any reason (including certified medical and work excuses) will result in a failing grade for the course. In the case of ELIN 0301 and ELIN 0302, students are permitted a maximum of seven days or 21 class hours of absence during the regular semesters and 10 hours during the summer session. Students who exceed these limits for any reason will be required to leave the ELI without completing the semester and without being allowed to take the final examination. Permission to return the following semester is not automatic. Students enrolled in ENGL 0310 who are absent for more than six classes or 12 class hours will receive a grade of In Progress (IP). Students in ENGL 0311 or ENGL 0312 who are absent from more than three classes or six class hours will receive a grade of IP.
Tardiness is considered a partial absence.
 

Absence Appeal Policy

In the Department of English Language Instruction’s (ELI) Academic English for Graduates Program (AEG), the following maximum absences are communicated to students:

• 301 / 302 Intensives Level (meets 4 times per week, 3.5 hours per session): 
    o Maximum of seven days or 21 class hours of absence during the Fall and Spring Semesters
    o Maximum of 10 hours during the summer session

• 310 Writing Module (meets 2 times per week, 2 hours per session):
    o Maximum of 6 classes or 12 class hours

• 311 / 312 Modules Level (both meet once per week, 2 hours per session)
    o Maximum of 3 classes or 6 class hours

Students are encouraged to obtain a doctor’s letter in case of illness or a letter from employer in case of a conflict with work.  These documents, however, do not excuse absences.

If the maximum absences are met or exceeded, the student will be told to withdraw from the course.  This could affect the student’s ability to remain in other courses or even continue in his/her graduate program.

In the case that the student meets/exceeds the maximum number of hours and appeals the dismissal from the affected course, the following procedure will be followed:

    • The student will contact the AEG Program Director with a request for an appeal with the understanding that the student has also notified his or her instructor with the intention to do so.
    • The AEG Program Director will then consult both the student as well as the instructor regarding the case.  The program director will also consider any documentation collected related to absences. 
    • Based on consultations and any documentation provided, the AEG Program Director will make a final decision on the student’s case.  If needed, the AEG Program Director will solicit the assistance of the ELI Department Chair.
    • The AEG Program Director will communicate this decision by email to the student with the instructor copied.  The ELI Department Chair will also be notified.



Enrollment

 

Enrollment in courses in a student’s academic major, concurrent with prerequisite language courses in the Academic English for Graduates Program, is permitted in certain cases.
 
The University requires students to satisfy their English-language requirements before embarking on full-time graduate studies. Students in ELIN 0301/0302 are not permitted to register for undergraduate prerequisites or graduate courses in their area of study. Students in the Academic English for Graduates modules may register for courses outside the AEG according to the following criteria:
 
Required modules   Students may concurrently register for
Three modules  One undergraduate course
Two modules  One graduate or undergraduate course
One module  Two undergraduate or graduate courses

 

 

Students may choose the number of modules to take per semester, but they may not take any other AUC courses unless they are concurrently taking, or have completed, all the modules they are required to take. Students who are enrolled in non-AEG courses concurrent with language studies in the modules may not withdraw from their language courses while continuing to be enrolled in the regular University course. In such cases, students will be required to first withdraw from any concurrent course in their academic major.

Students are allowed to repeat all AEG levels once, including 0301, 0302, 0310, 0311, and 0312. If students are unable to pass an AEG course after two attempts, he or she will be suspended (please see "Withdrawal, Suspension and Readmission" below).


Withdrawal, Suspension and Readmission
 
Students who withdraw from ELIN 0301/0302 or the modules may apply for readmission. Readmission is not granted automatically. Any student who is suspended from either ELIN 0301 or ELIN 0302 or the Academic English for Graduates modules must petition the University for readmission and meet all requirements prevailing at the time of readmission. Students who fail ELIN 0301/0302 two times are required to have admission scores to qualify them for direct admission to the Academic English for Graduates modules. These students may not return to ELIN 0301/0302.

Students who fail the same module two times will be disqualified but may apply for readmission. Students who are disqualified from the modules are required to have admission scores that qualify them for direct admission to their graduate programs.

AEG Placement Policies
Students are placed in the AEG program according to the TOEFL and Academic IELTS cut-off scores set by the University. For more information on the required scores, click here.

During the first two weeks of the semester, all IAEG and AEG students are assessed by their teachers. Class teachers discuss their students’ performance as evidenced by tests, quizzes, writing samples, classroom activities, etc. and decide whether students have been accurately placed. If all teachers of a class agree that a given student is misplaced, samples of the student’s work and a written recommendation by the teachers are submitted to the AEG director for review. A recommendation is made to the student to move up from ELIN 0301 to ELIN 0302, or it is recommended to the student to move down from ELIN 0302 to ELIN 0301 or from AEG module courses to ELIN 0302. The student is free to choose not to act on any recommendation; however, it is made clear to the individual that not moving will put him/her at a disadvantage. This change of level can only occur within the AEG (ELIN 0301 and ELIN 0302) courses and from AEG module courses to the ELIN courses. Students cannot be recommended to move up from ELIN 0301/0302 to the module courses. Likewise, students placed in any AEG program course at the beginning of the semester cannot be recommended to exit the AEG program once the semester begins. This is because of placement policies related to students’ submitted TOEFL and IELTS scores and scheduling policies at the University level.  

ELI Student Complaint Policy
1. If you have a classroom or course-related concern, you should first discuss it with the teacher of that course.
2. If you and the teacher cannot resolve the problem, you may bring the matter up with the AEG director.
3. In case you think that neither the teacher nor the AEG director has addressed your concern, then you may submit a formal, written complaint to the ELI chair.
4. In case of a formal, written complaint, the teacher of the course in question has the opportunity to submit a written response within five working days to the department chair.
5. The AEG director may, at his or her discretion, dismiss a complaint that, in his or her judgment, is lacking in merit.
6. The department chair, together with the AEG director, will take appropriate steps to resolve the problem and will respond to you and the teacher in writing.
7. A record of your complaint, the teacher’s response and the resolution will be kept in the departmental files.
 
Academic Integrity
Academic honesty is expected of all students at AUC. Academic dishonesty includes any attempt to present academic work that is not one’s own or to present the same work in more than one class. Instructors may take a number of actions to deal with academic dishonesty, ranging from a reduction in course grade and an official letter of reprimand and warning placed in the student’s file, to dismissal from the University.