Students should carefully read the academic regulations in the graduate section of the AUC Catalog in order to familiarize themselves with the details of University regulations in the areas of registration, grades and academic load. A few areas of University policy which are frequently misunderstood deserve mention here. They concern: a) attendance b) enrollment in courses in a student’s major area of studies concurrent with prerequisite language courses in the ELI and c) withdrawal, suspension and readmission.
Since participation in class activities constitutes a significant part of a student’s progress and grade assessment, excessive absence for any reason (including certified medical and work excuses) will result in a failing grade for the course. In the case of ELIN 0301 and ELIN 0302, students are permitted a maximum of seven days or 21 class hours of absence during the regular semesters and 10 hours during the summer session. Students who exceed these limits for any reason will be required to leave the ELI without completing the semester and without being allowed to take the final examination. Permission to return the following semester is not automatic. Students enrolled in ENGL 0310 who are absent for more than six classes or 12 class hours will receive a grade of In Progress (IP). Students in ENGL 0311 or ENGL 0312 who are absent from more than three classes or six class hours will receive a grade of IP.
Tardiness is considered a partial absence.
In the Department of English Language Instruction’s (ELI)
Academic English for Graduates Program (AEG), the following maximum absences
are communicated to students:
- 301 / 302
Intensives Level (meets 4 times per week, 3.5 hours per session):
- Maximum of seven days or 21 class hours of absence during
the Fall and Spring Semesters
- Maximum of 10 hours during the summer session
- 310 Writing
Module (meets 2 times per week, 2 hours per session):
- Maximum of 6 classes or 12 class hours
- 311 / 312
Modules Level (both meet once per week, 2 hours per session)
- Maximum of 3 classes or 6 class hours
Students are encouraged to obtain a doctor’s
letter in case of illness or a letter from employer in case of a conflict with
work. These documents, however, do not excuse absences.
If the maximum absences are met or exceeded,
the student will be told to withdraw from the course. This could affect
the student’s ability to remain in other courses or even continue in his/her
In the case that the student meets/exceeds the
maximum number of hours and appeals the dismissal from the affected course, the
following procedure will be followed:
- The student will contact the AEG Program Director with
a request for an appeal with the understanding that the student has
also notified his or her instructor with the intention to do so.
- The AEG Program Director will then
consult both the student as well as the instructor regarding the
case to determine if the student's achievement has not fallen
behind other students. The program director will also consider any
documentation collected related to absences.
- Based on consultations and any
documentation provided, the AEG Program Director will make a final
decision on the student’s case. If needed, the AEG Program Director
will solicit the assistance of the ELI Department Chair.
- The AEG Program Director will communicate
this decision by email to the student with the instructor copied.
The ELI Department Chair will also be notified.
Enrollment in courses in a student’s academic
major, concurrent with prerequisite language courses in the Academic English
for Graduates Program, is permitted in certain cases.
The University requires students to satisfy
their English-language requirements before embarking on full-time graduate
studies. Students in ELIN 0301/0302 are not permitted to register for
undergraduate prerequisites or graduate courses in their area of study.
With the exception of LLM and
IHRLJ students, students in the Academic English for Graduates modules may
register for courses outside the AEG according to the following criteria:
concurrently register for
or undergraduate course
undergraduate or graduate courses
Students may choose the number of modules to take per semester,
but they may not take any other AUC courses unless they are concurrently
taking, or have completed, all the modules they are required to take. Please
note that this does not apply to LLM and IHRLJ students who are required to
finish all ELI modules first before being allowed to enroll in law
courses. Students who are enrolled in non-AEG courses concurrent with
language studies in the modules may not withdraw from their language
courses while continuing to be enrolled in the regular University course. In
such cases, students will be required to first withdraw from any concurrent
course in their academic major.
Students are allowed to repeat all AEG levels once, including
0301, 0302, 0310, 0311, and 0312. If students are unable to pass an AEG course
after two attempts, he or she will be suspended (please see "Withdrawal,
Suspension and Readmission" below).
Withdrawal, Suspension and Readmission
Students who withdraw from ELIN 0301/0302 or
the modules may apply for readmission. Readmission is not granted
automatically. Any student who is suspended from either ELIN 0301 or ELIN 0302
or the Academic English for Graduates modules must petition the University for
readmission and meet all requirements prevailing at the time of readmission.
Students who fail ELIN 0301/0302 two times are required to have admission
scores to qualify them for direct admission to the Academic English for
Graduates modules. These students may not return to ELIN 0301/0302.
Students who fail the same module two times will be disqualified but may
apply for readmission. Students who are disqualified from the modules are
required to have admission scores that qualify them for direct admission to
their graduate programs.
Students are placed in the AEG program
according to the TOEFL and Academic IELTS cut-off scores set by the University.
For more information on the required scores, click
During the first two
weeks of the semester, all IAEG and AEG students are assessed by their
teachers. Class teachers discuss their students’ performance as evidenced by
tests, quizzes, writing samples, classroom activities, etc. and decide whether
students have been accurately placed. If all teachers of a class agree that a
given student is misplaced, samples of the student’s work and a written
recommendation by the teachers are submitted to the AEG director for review. A recommendation
is made to the student to move up from ELIN 0301 to ELIN 0302, or it is
recommended to the student to move down from ELIN 0302 to ELIN 0301 or from AEG
module courses to ELIN 0302. The student is free to choose not to act on any
recommendation; however, it is made clear to the individual that not moving
will put him/her at a disadvantage. This change of level can only occur within
the AEG (ELIN 0301 and ELIN 0302) courses and from AEG module courses to the
ELIN courses. Students cannot be recommended to move up from ELIN 0301/0302 to
the module courses. Likewise, students placed in any AEG program course at the
beginning of the semester cannot be recommended to exit the AEG program once
the semester begins. This is because of placement policies related to students’
submitted TOEFL and IELTS scores and scheduling policies at the University
- If you have a classroom or
course-related concern, you should first discuss it with the teacher of
- If you and the
teacher cannot resolve the problem, you may bring the matter up with the
- In case you think
that neither the teacher nor the AEG director has addressed your concern,
then you may submit a formal, written complaint to the ELI chair.
- In case of a
formal, written complaint, the teacher of the course in question has the
opportunity to submit a written response within five working days to the
- The AEG director
may, at his or her discretion, dismiss a complaint that, in his or her
judgment, is lacking in merit.
- The department
chair, together with the AEG director, will take appropriate steps to
resolve the problem and will respond to you and the teacher in writing.
- A record of your
complaint, the teacher’s response and the resolution will be kept in the
honesty is expected of all students at AUC. Academic dishonesty includes any
attempt to present academic work that is not one’s own or to present the same
work in more than one class. Instructors may take a number of actions to deal
with academic dishonesty, ranging from a reduction in course grade and an
official letter of reprimand and warning placed in the student’s file, to
dismissal from the University